FHWA Forum: Kimberly C. Vásconez (Kimberly.Vasconez@dot.gov)

Good day, TIM Network Members,

There is a lot of movement occurring in the Network and the National Program in general.

We recently learned that a Public Service Announcement, done in collaboration with the Cumberland Valley Volunteer Fireman’s Association (CVVFA) and their Emergency Responder Services Institute (ERSI) won a Telly. For over a quarter century, the Telly statuette has been a symbol of creative excellence. The Telly organization recognized the Move It/Driver Removal PSA developed for use by TIM programs around the Nation.

The following creative team produced a highly effective PSA for the National program:

Production Credits for Federal Highway “Move it” PSA

• A Stonehouse Media (SHM) Production

• Executive Producers: Steve Austin-CVVFA & Rod Ammon-SHM

• Location, Logistics and Support: Chief James Watson, Delaware City Fire Company

• Traffic Control: Jerry Daniels, Delaware State Fire Police

By the end of the month, we will have this PSA, plus a link to CVVFA’s Move Over and Slow Down PSA in the TIM Outreach Toolkit, available for those TIM organizations that communicate with the public. The toolkit is found at http://ops.fhwa.dot.gov/eto_tim_pse/timtoolbox/.

In addition, the TIM Network Policies & Procedures Working Group’s On-scene Trauma Work Team developed a draft document that will help all responders involved in TIM operations to be aware of resources and processes available to address stress caused by horrific traffic scenes, particularly in mass casualties or traumatic injuries to passengers. This used to be referred to as Critical Incident Stress. Managing this type of incident-produced stress on the responder has been addressed as a regular part of traditional first responder organizations like law enforcement, fire/rescue, and EMS. However, TIM responders that are relatively new to public safety often do not have a process in place to monitor the effects of the incident—or cumulative effects of multiple incidents—on the TIM Task Force responders. This procedure will particularly aid the towers, safety service patrols, DOT maintenance or Public Works professionals who respond to TIM incidents. I wish to thank the following individuals for their time and expertise in developing this protocol:
• Jim Warriner (AZDOT)
• Emanuel Robinson (Westat)
• Lyn Nelson (Marquette Alger County EMS Medical Control Authority, MGH Police & Emergency Preparedness)
• Sarah Roque (DC Fire and EMS)
• Michael Roberson (GDOT Incident Management Unit, H.E.R.O.)
• Joey Sagal (FHWA)
• Chief Tim Taylor (Cumberland Valley Volunteer Fireman’s Association, formerly Prince William County Fire & Rescue Dept., Va.)
• Glenn Blackwelder (Utah DOT)
• Kelley Pecheux (AEM Corp)
• Bill Benson (Gannett Fleming)
• Erin Arva (GF Fleming) retired

The protocol will be included in the soon-to-be-published TIM Framework and Handbook. This group is very representative of the power and capability found in the TIM Network. FHWA will continue to use this group to help on items that must be addressed by experts and can be applied Nationally. If any member has a suggestion for a topic in Polices & Procedures, Training, Research, Public Outreach, Leadership, and Institution Building or Sustainability.

The TIM Network has also formed a group to address Alternate Route Planning. This group is looking outside the box at possibly developing an app that will be more practical to motorists or those operating in a Traffic Management Center. It recommended that updating the 2006 publication will not be as effective as a tool that has practical applications. The Network also assembled a group to help launch a Traffic Incident Awareness Week. More on this Traffic Incident Awareness Week will follow in the next Responder edition.

FHWA is focusing its efforts this year on helping to develop and sustain TIM Institutions. This includes a project that will inventory the TIM administrative Teams, TIM Plans, TIM sections in State Highway Strategic Plans, and the adoption of Performance Measurements. With this focus, FHWA is working with new partners who represent local or regional TIM stakeholders. As a result, the Executive Leadership Group will include three new groups with a local focus beginning with its July 9, 2015, meeting. The National Sherriff’s Association, the State Associations of Chiefs of Police, a Division affiliated with the International Association of Chiefs of Police (IACP), and the American Public Works Association representing the Public Works community will provide a local perspective to the Executive Leadership Group. During its last web-meeting, the ELG adopted a new logo for the program. You will start seeing this attached to National TIM products.

FHWA is kicking off its 2015 TIM Self-Assessment process. What began as an effort to capture information on various aspects of TIM programs in the top 75 jurisdictions in 2003 has now expanded to 99 jurisdictions, with 24 jurisdictions voluntarily participating in the annual self-assessment of their TIM program. To complement this effort, the Second Strategic Highway Research Project (SHRP2) launched a new tool, called the TIM Capability Maturity Framework, that will aid jurisdictions identify their strengths and their needs to further develop parts of their program. FHWA is deploying this tool this year.

Another SHRP2 program, the TIM Responder Training program, continues to reach TIM responders across the Nation. As of May 18, 2015, FHWA reports that the following cumulative training has occurred:

Also, FHWA’s Divisions worked with their State DOTs to identify the number of public safety professionals in the State and attempted to deliver the TIM Responder training to 10% of the public safety professionals by June 1, 2015, and 20% by June 1, 2016. Ultimately, FHWA hopes to train 1 million responders by 2020. As of May 18, 2015, the States reported a cumulative average of about 9% trained in the reporting States.

To facilitate instructors’ abilities to conduct the maximum number of classes, FHWA is developing a Virtual Classroom concept where multi-disciplinary classes sign up for web-based training. This new offering allows FHWA to reinsert the tabletop exercise into the web-course and to enable participants to benefit from the perspectives of other disciplines. The trained instructors then can hold an in-person course or a web-course, maximizing their time and ability to train TIM practitioners. The greatest concern about the currently offered web-based course is that you lose the benefits of a classroom environment, which gives the students other perspectives and an ability to meet those they will encounter during an operation. The Virtual classroom provides the ability to interact with others who conduct TIM operations during the course.

As the SHRP2 program winds down, FHWA also plans to pull together associations active in their discipline’s training programs. These groups will provide suggestions to FHWA on how to continue momentum and train the targeted number of responders even after the SHRP2 effort concludes. They will also discuss how to integrate the training into academies or as an option for Continuing Education Unit credits. The group will also explore what needs to be developed after this fundamental course of instruction and what the role of the associations and private sector will be in continuing the professional capacity building for TIM practitioners.

Finally, for those involved in Safety Service Patrols, FHWA will host the first of quarterly web-meetings on June 28, 2015, for Safety Service Patrol leaders and operators to share insights, good practices, lessons learned and gaps with others around the Nation. FHWA anticipates that leadership will arise in this group and will manage future meetings, with FHWA and SafeHighways Matters providing support. Safety Service Patrols do not have an association that speaks on their behalf at National functions and meetings. We expect that this will be a major topic during the first meeting.

Finally, the 4th article of the Public Roads TIM series was published in its March/April 2015 edition. It focuses on the role of public works and local DOT TIM operations on arterials and the resources and skills available to Traffic Incident Management operations on freeways. It may be found here: http://www.fhwa.dot.gov/publications/publicroads/15marapr/05.cfm . The 5th article, written by Captain Jeffrey King of FHWA’S TIM program, will appear in the July/August 2015 edition and will focus on law enforcement and TIM. The final article in the series will appear in the November/December 2015 edition and will focus on Institution Building or Enhancement. I am writing that now, but I could use photos and quotes from TIM members on the importance of TIM (administrative) Teams. Please send me photos (with a statement that we may use them) and/or a quote on TIM Institution Building and Sustainability and/or the challenges of a single champion programs. FHWA Associate Administer Jeff Lindley will wrap up the series with his observations and view of the future of TIM.

As always, my team and I value your involvement and expertise in the TIM discipline and especially in keeping TIM programs moving in your communities and States.

Have a great month and keep those ideas coming!

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